Have you ever noticed there never seems to be enough time to get done what needs to be done, and now it’s almost the end of construction season? Things end up being put to the side and a lot of these tasks tend to be GIS-related.
Are you looking for ways to cut down the amount of time you have to spend on administrative tasks? AssetAlly can help you maintain and organize all of your documents in a safe and convenient location. This information can be easily shared across departments, so there’s no more fetching documents for anyone.
We’ve created this cheat sheet to encourage you to get your documents (asbuilts, CSM’s, maintenance agreements, contracts, etc.) into your system as quickly as possible, before information is lost or forgotten about.
Budget money into the utility construction section of your developer’s agreements. Budget anywhere from 0.5 - 1.5% to cover the cost of implementing project information into your GIS.
Collect .dwg’s, asbuilts, and/or daily reports from the entity that did the design or inspection on the project. Assets to Include: Utilities, Street Signs, Lights, and Trees.
Send the digital project data to your GIS Client Manager at RM.
Link documents that apply to the project into the site as they come in. Documents that need to be linked to the utilities should wait to be linked until after the line work has been added into the website.
Reach out to R/M GIS Client Managers for advice, to assist with these efforts, or to stay organized.
Download the Complete GIS Maintenance Cheat Sheet
We have you covered. If you have money left in your budget for linking asbuilts or other documents, now would be the ideal time to do so. We have staff available for that window of time (approximately November 1st - January 1st) before everyone comes in with their new budgets. If you feel that you are running out of time to deal with document maintenance on your own, we are happy to assist you.
To learn more about these available tools, contact one of our GIS client managers for advice. In addition, check out the following AssetAlly articles to provide you with more insight into the benefits of utilizing your GIS application to it’s full extent: